Nicolaus Copernicus University in Toruń (“NCU”) attaches particular importance to respecting the privacy of users of the idub.umk.pl website, hereinafter referred to as the “Service.”
This Privacy Policy defines the principles for processing personal data of Service users and the use of cookies and similar technologies.
1. Acceptance of the Privacy Policy
Using the Service constitutes acceptance of this Privacy Policy.
2. Scope and method of data collection
Users’ personal data may be collected in the following ways:
• by voluntarily providing data in forms available on the Service,
• automatically when using the Service, in particular through:
o server logs (e.g., IP address, date and time of request, browser type, operating system, browser language),
o cookies,
o “Web Storage” mechanisms of the internet browser.
3. Purposes of data processing
Data collected automatically are processed for the purpose of:
• administering the Service and servers,
• ensuring the security of the Service and data,
• proper provision of electronic services,
• maintaining the user session,
• ensuring correct operation of the Service in the browser,
• adapting the Service to user needs,
• remembering settings and preferences,
• conducting statistical analyses and developing the Service.
4. Cookies
Web browsers allow cookies to be stored on the user’s device by default. These files do not cause configuration changes to the device or software.
5. Types of cookies and technologies used
The Service uses, among others:
• statistical cookies (e.g., Google Analytics: _ga, _gid, _gat),
• session cookies (e.g., PHPSESSID),
• functional cookies used for:
o remembering language selection,
o remembering user preferences (e.g., contrast mode),
o remembering consent for external tools,
• the “Web Storage” mechanism used by the CUX tool for anonymous analysis of user behavior (heatmaps, conversion analysis).
The collected data include, among others:
• anonymized IP address,
• device and browser parameters,
• data on user interactions with the Service,
• information about visited pages and session duration.
These data are used solely to improve the quality of the Service and analyze its operation.
6. Managing cookies
The user may change cookie settings in their web browser at any time. Restricting the use of cookies may affect some functionalities of the Service.
7. Third-party tools
The Service uses tools from third parties:
• Google Analytics – statistical purposes,
• CUX – quality and analytical purposes,
• Facebook Pixel – marketing purposes.
Additionally, content from services such as Facebook, Twitter, YouTube, and SoundCloud may be embedded in the Service.
These entities may process data in accordance with their own privacy policies.
8. Responsibility for external services
NCU is not responsible for the data processing policies of third parties to whose services links are provided in the Service.
9. Data security
NCU applies appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or destruction.
10. Data controller
The controller of personal data processed in connection with the use of the Service is Nicolaus Copernicus University in Toruń, except for data processed by external entities.
11. Legal basis for processing
Personal data are processed in accordance with GDPR regulations, in particular on the basis of Article 6(1)(f) GDPR.
12. Data processing period
Personal data are processed for the period necessary to fulfill the purposes for which they were collected.
13. Data recipients
Data may be transferred to entities processing them on behalf of NCU, solely to the extent necessary to provide services.
14. User rights
The user has the right to:
• access their data,
• rectify their data,
• restrict processing,
• data portability,
• object to processing.
15. Right to lodge a complaint
The user has the right to lodge a complaint with the President of the Personal Data Protection Office.
16. Contact details
Data controller:
Nicolaus Copernicus University in Toruń
ul. Gagarina 11, 87-100 Toruń
https://www.umk.pl
Data Protection Officer:
https://www.iod.umk.pl
17. Changes to the Privacy Policy
In the event of changes to this Privacy Policy, relevant information will be published in the Service.